Summary
Overview
Work History
Education
Skills
Languages
Systems experience
Coursework
Timeline
Hi, I’m

Aime Djala

Summary

Experienced procurement professional with a track record of reducing costs and improving supplier relationships. Successfully negotiated contracts that saved the company 15% annually. Streamlined inventory management, resulting in 20% reduction in waste. Led market research and sourcing initiatives that identified new suppliers and improved product quality. Managed procurement projects that aligned with budget goals and compliance standards.

Overview

21
years of professional experience

Work History

BELGIAN DEVELOPMENT AGENCY (ENABEL)

Public Procurement Manager
03.2023 - 03.2024

Job overview

  • Implemented and streamlined management processes for public contracts exceeding 30.000 Euros at Enabel, focusing on robust control mechanisms and compliances.
  • Developed practical tools such as checklists and manual templates to enhance contract execution efficiency and accuracy.
  • Researched and evaluated potential suppliers to determine best fits for the organization needs and to identify cost savings opportunities.
  • Negotiated favorable contracts with vendors for long-term supply agreements, securing stable pricing and reliable product availability.
  • Managed and coordinated processes of calls for tenders to acquire goods, services and construction works applying Open Procedure (OP), Restricted Procedure (RP), Request for Proposals (RFP), Request for Information (RFI) and Request for Quotations (RFQ) and Direct Purchases (DP) in drafting the tendering documents for direct purchases, contracts, four years framework contracts ,evaluated submissions from bidders, negotiated the Best and Final Offer (BAFO) from bidders and awarded contracts to best supplier proposals for a total amount of 32.655.000 Euros.
  • Coordinated and Drafted amendments to the public work contracts not exceeding 15%.
  • Managed database of vendor details and pricing information to maintain organization.
  • Calculated the penalties to apply for late receipt of goods, services and construction works and gained more than 346.000 Euros
  • Maintained effective and lasting vendor relationships through dynamic communication, collaboration, and intelligent questioning skills.

PACIFIC ARCHITECTS AND ENGINEERS (PAE)

Ebola Logistics Support Coordinator (PAE/MACFADDEN CONSULTANT)
09.2020 - 04.2021

Job overview

  • Facilitated seamless administrative support for Ebola Technical Consultants by managing daily technical notes and reporting
  • Improved team productivity with regular communication and progress updates, fostering a collaborative work environment.
  • Managed project timelines for successful completion, ensuring milestones were met and deadlines were adhered to.
  • Negotiated contracts successfully with vendors securing favorable terms while upholding high-quality standards.
  • Performed financial management duties such as petty cash custodian of USD 20.000$ and submitted the expense reports on weekly.

SAVE THE CHILDREN INTERNATIONAL

Head of Supply Chain
04.2019 - 05.2020

Job overview

  • Organized procurement processes Small Purchases, RFQ, RFP, RFI, RP and OP for services, goods and construction works for the value of USD 12 million under the guidance of the Operations Director.
  • Defined or refined KPIs signaling success for partners across quality, performance and cost-efficiency dimensions and drove improvements in target metrics.
  • Maintained strict compliance with established supply chain procedures, enhancing transparency and accountability in procurement activities.
  • Supported effective coordination between departments to streamline supply chain operations and achieve organizational goals.
  • Supervised 22 staff members tasked with handling materials management, demand planning, purchasing, and end user service duties.
  • Built supplier relationships to mitigate risk and establish effective purchasing arrangements with indirect and logistics customers.

KIBALI GOLD MINE, BARRICK GOLD CORPORATION

Procurement and Supply Superintendent
07.2013 - 05.2017

Job overview

  • Managed tender processes for contracts of mining projects for goods, services and construction works, ensuring comprehensive preparation and submission to secure optimal terms and conditions during CAPEX for around USD$ 2.5 billion. USD$ 185 million of orders for spare parts, fuels, lubricants and reagents for stock as expenses related for OPEX.
  • Established and implemented a supply chain system tailored for a new mine, facilitating efficient procurement and logistics.
  • Implemented the Vendors Managed Inventory system (VMI)of lubricants with PRIMEFUELS, explosives with ORICA, gaskets, O-rings, seal rings, seat kits and packing glands with KLINGER, KSB PUMPS and FLSMITH KREBS, cup grindings with SANDVIK, PPE equipment with NORTH SAFETY, BLUNTSTONE, NSA SAFETY, Liners spares with TEGA and POLYCORP and others for around USD $ 31 million to reduce inventory stock value and prevent the stock-outs at the vendor's warehouses.
  • Assisted to obtain all required import permits and export licenses from DRC officials for all processes.
  • Assisted in the preparation of department budget.
  • Enhanced inventory accuracy by implementing efficient tracking and organization methods.
  • Managed complaints to suppliers in organized return to vendors of non-conform materials received for more than USD 345M.
  • Reduced excess stock levels by optimizing order quantities based on demand forecasting.
  • Circulated on weekly and monthly basis different reports about stock value, KPIs, POs, PRs, RFQs status.
  • Coached, managed, tasked and assessed employees on company practices and processes using SAP MM / WM ERP.
  • Managed a team of logistics professionals, overseeing daily operations and providing ongoing training and development.

SEVEN BRIDGE, BARRICK GOLD CORPORATION

Procurement and Catalogue Specialist
07.2012 - 06.2013

Job overview

  • Supported company growth by creating scalable master data structures of 150 line items for USD 180 million that accommodated evolving business needs of Kibali Mining.
  • Contributed to project success by providing expert guidance on proper utilization of available resources within the context of relevant goals and objectives.
  • Implemented cost-saving measures through effective sourcing strategies and supplier collaboration efforts.
  • Negotiated favorable contracts with key suppliers, resulting in significant savings for the organization.
  • Implemented improvement initiatives to achieve inventory cost reductions and raw material delivery precision.
  • Achieved cost savings by negotiating contracts with suppliers and continuously monitoring market trends.

TONGON GOLD MINES, BARRICK GOLD CORPORATION

Warehouse and Inventory Superintendent
09.2011 - 07.2012

Job overview

  • Managed a team of inventory specialists (Supervising 4 receiving assistants, 4 issuing assistants, 1 cataloguer, 1 inventory analyst and 6 cycle counters), providing training, guidance, and support to ensure optimal performance and adherence to company policies.
  • Maintained sufficient inventory levels to meet customer demands at all times – the level of stock outs was less than 0,5%.
  • Maximized storage capacity by effectively organizing warehouse layout and implementing space-saving techniques.
  • Improved inventory accuracy by implementing a robust cycle counting program and refining warehouse organization strategies.
  • Participated in regular cycle counts to confirm accuracy of inventory records.
  • Reduced stock discrepancies through meticulous record-keeping and consistent communication with relevant departments.
  • Collaborated with procurement teams to establish best practices for sourcing and ordering materials, ensuring effective cost control measures were in place.
  • Managed the resolution of discrepancies between system-reported inventory levels and actual stock on hand, identifying root causes and implementing corrective actions to prevent future occurrences.
  • Labeled, organized and located inventory items in staging areas or on shelves according to quantity, size, or type of material.
  • Monitored store KPIs regularly to track progress towards goals, adjusting strategies as needed to maximize results.

INTERNATIONAL CRIMINAL COURT (ICC / CPI)

Administrative and Logistics Coordinator
07.2011 - 09.2011

Job overview

  • Performed logistical and administrative tasks as part of the court activities as directed by management.
  • Coordinated fleet management and provided court security support
  • Ensured the procurement process in accordance with the procedures of the ICC
  • Managed the petty cash and submitted the expense report to The Hague at the ICC headquarters.
  • Developed relationships with key vendors, securing preferential treatment in pricing and terms negotiation.

CENTER FOR DISEASE CONTROL AND PREVENTION (CDC) / EMBASSY OF THE UNITED STATES OF AMERICA IN KINSHASA

CDC Administrative Management Assistant
04.2003 - 07.2011

Job overview


  • Worked closely with the General Service Office (GSO) of the United States Embassy through the ICASS system
  • Received requests for support under MOUs signed with partners and performed the inventory and evaluation of suppliers
  • Identified suppliers, negotiated pricing, delivery times, and purchase orders of approximately USD $410M issued for eight years.
  • Plan with partners the demand and planning for Health commodities and avoiding shortages and overages.
  • Managed shipping and custom clearances, receiving, quality assurance and storage Interacted with the GSO shipping service in making all documentation (Supplier's Invoice, Packing List, Freight or Insurance Note, Bill of Landing if it's by sea or Air Waybill if it's by air, Verification Certificates BIVAC, Note from Multimodal Freight management Office OGEFREM and Import, Special authorizations for certain products) available enabling proper customs clearance.
  • Inspected all goods in comparison with the specifics on the purchase order and signed the receipt note to accept or refuse.
  • Organized Periodic Inventory audit, coordinated with partners, and reconciled by comparing physical inventories with recorded of expendable and non-expendable inventories.
  • Organized disposal of non-expendable inventories following the CDC policies and procedures
  • Transport and administration Implemented CDC vehicle fleet management procedures for driver use and trip ticket verification, vehicle and generator maintenance, fuel consumption, and vehicle documentation (Insurance registration etc.)
  • Managed the petty cash and submitted the monthly report to the Financial Management Office (FMO) of the US Embassy

Education

University of Laval/ Quebec

Master of Business Administration – Supply Chain Management
09.2022

UNICAF Malawi University

Bachelor's Degree in Business Administration in Supply Chain Management
10.2015

Institute of Applied Techniques/ DRC
Kinshasa, DRC

Master of Science from Electromechanical Engineering Technologies
11.1999

Skills

  • Strategic Sourcing and contracting with TCO (Total Cost of Ownership)
  • Purchasing Processes
  • Compliance and Regulatory knowledge
  • Supply chain planning
  • Cost Reduction Analysis
  • Supplier Relationship Management
  • Communication and Interpersonal Skills
  • Demand forecasting
  • Contract Negotiations
  • Supply Chain Optimization
  • Bid process management
  • Expertise in SAP MM/ WM
  • Project Management
  • Incoterms relating to international freight 2023
  • Supplier Performance Evaluation
  • Warehouse and Stock Management
  • E-procurement Systems
  • Inventory Management
  • Procurement Expertise
  • Price Negotiations
  • Coaching and Mentoring
  • Cost Assessments
  • Procurement Proposals
  • Team building
  • Inventory Control
  • Category Management
  • Purchase Order Management
  • Budget Management
  • Master Data Management and Cataloguing
  • Fleet Management
  • Vehicle Maintenance

Languages

English
Proficient
C2
French
Proficient
C2
Swahili
Proficient
C2
Lingala
Proficient
C2

Systems experience

  • Microsoft Office Package
  • SAP MM / WM ERP Super User
  • Pronto ERP Super User
  • ORACLE ERP
  • TIM ERP
  • UBW ERP
  • ACCPAC ERP

Coursework

  • Professional Level Certification in Supply Management SPSM1& SPSM2 -Next Level Purchasing 2008
  • CIPS Level 4, Diploma in procurement and Supply Chain- Chartered Institute of Procurement Supply 2024
  • SCI Procurement Essentials -Save the Children International 2019
  • Fundamentals of supply Chain Management Module 1 - Randgold Resources / Strategnos 2017
  • Fundamentals of supply Chain Management Module 2 - Randgold Resources / Strategnos 2017
  • Financial for Non Financial Managers - University of Cape Town 2015

Timeline

Public Procurement Manager

BELGIAN DEVELOPMENT AGENCY (ENABEL)
03.2023 - 03.2024

Ebola Logistics Support Coordinator (PAE/MACFADDEN CONSULTANT)

PACIFIC ARCHITECTS AND ENGINEERS (PAE)
09.2020 - 04.2021

Head of Supply Chain

SAVE THE CHILDREN INTERNATIONAL
04.2019 - 05.2020

Procurement and Supply Superintendent

KIBALI GOLD MINE, BARRICK GOLD CORPORATION
07.2013 - 05.2017

Procurement and Catalogue Specialist

SEVEN BRIDGE, BARRICK GOLD CORPORATION
07.2012 - 06.2013

Warehouse and Inventory Superintendent

TONGON GOLD MINES, BARRICK GOLD CORPORATION
09.2011 - 07.2012

Administrative and Logistics Coordinator

INTERNATIONAL CRIMINAL COURT (ICC / CPI)
07.2011 - 09.2011

CDC Administrative Management Assistant

CENTER FOR DISEASE CONTROL AND PREVENTION (CDC) / EMBASSY OF THE UNITED STATES OF AMERICA IN KINSHASA
04.2003 - 07.2011

University of Laval/ Quebec

Master of Business Administration – Supply Chain Management

UNICAF Malawi University

Bachelor's Degree in Business Administration in Supply Chain Management

Institute of Applied Techniques/ DRC

Master of Science from Electromechanical Engineering Technologies

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Aime Djala