Profil professionnel
Vue d'ensemble
Expérience
Formation
Compétences
Informations complémentaires
Langues
Projets réalisés
Université Libre des Pays des Grands Lacs/Campus de Goma September2010 - June 2011
Chronologie
Generic
CLEOPHAS BASALUCI

CLEOPHAS BASALUCI

Programme and Policy Officer / Partnership Officer
Kinshasa

Profil professionnel


As an experienced Programme Policy Officer / Cooperating Partners Focal Point,, dynamic, and dedicated [Job Title], I have prior experience maintaining public safety and rigorous Policy and Strategies reinforcement. With excellent communication skills, I am able to effectively Manage conflict situations while strengthening community relations. Passionate about teamwork, I am ready to serve the community with integrity and determination.

Vue d'ensemble

27
27
years of professional experience
11
11
years of post-secondary education

Expérience

Programme and Policy officer / Cooperating Partners Management Focal point

United Nations World Food Programme (WFP)
Kinshasa
11.2014 - En cours
  • Prepare Expression of Interest (EOI), undertake Request for Proposal (RFP) and grant FLA awards requests, draft grant agreements and subsequent amendments, using the approved templates ensuring that all agreements and amendments are constructed and issued in line with WFP legal and financial rules and regulations.
  • Review/monitor FLA budgets and financial reports against approved budgets to provide critical feedback to the implementing partners, programme unit and the supervisor.
  • Verify reporting requirements are adhered to and closely liaise with the relevant units.
  • Support the Head of Programme in budgeting and forecasting of FLA related expenditures, ensure variances are communicated at early stage.
  • Provide guidance and advice to cooperating partners on FLA related and financial matters in collaboration with relevant units.
  • Coordinate the process of operational and financial closure of FLAs and projects. Contributing to the coordination and follow up on the audits of cooperating partners and WFP internal and external audit of programme activities.
  • Actively compile lessons learned and best practices and sharing knowledge and best practices of WFP and cooperating partners on financial and organizational management.
  • Monitor information related to contractual arrangements on audits, inventories, utilization and all such elements in the donor contracts and FLAs.
  • Maintain a database and archive of all grants and FLAs related information and documentation of all cooperating partners.
  • Develop and negotiate with WFP’s NGOs partners capacity developments plans and mutual learning in support of growing WFP effectiveness and efficiency.
  • Assure regular assessment of WFP cooperating partners, incorporating best practices and corporate assessment tools, cost effectiveness monitoring, including implementing a comparative analysis of their performance (deliverables, quality) ran in collaboration with other Program unit as well as compiling feedback from other UN agencies and international donors.
  • Strengthen WFP strategic partnership with Local and International NGOs that result in improving efficiencies and growing capacities and technical added value of WFP in the field.
  • Proactively explore available alternative for WFP NGOs partnership in order enhance competition and ensure that WFP programme benefit from the most effective and cost-efficient options available in the country.
  • In collaboration with other programme units and under the guidance of the head of program, lead WFP efforts around NGOs capacity building in strategic working lines.
  • Supports the international and national NGOs partners such as World Vision International, ADRA, Christian Aid, Inter SOS, Trocaire, ADSSE, Caritas Goma, Caritas Beni Butembo, BDC-Anglican, and others by organizing capacity strengthening and proposal writing.
  • Provides technical assistance and oversight to support 4 Area offices and 6 Sub offices in the formulation, design, planning, implementing, monitoring and evaluation of integrated thematic information interventions.
  • Contributes to the development and implementation of strategic approaches to managing information around humanitarian program cycle, including supporting common information processes such as preparedness, needs assessment, strategic planning, resource mobilization, implementation and monitoring.
  • Provides capacity-building expertise to 48 NGOs in an average of 2 staff per NGO on the use and development of information management tools and platforms in emergency response.
  • Ensures the integration of BGV in all intervention as a cross-cutting issue.
  • Oversees the stylistic design, editorial coherence and production of information and reporting materials intended for external use, such as maps, infographics, reports, bulletins and situation reports.
  • Supervises the collection and maintenance of primary data and information on the humanitarian situation that are required internally and externally to support decision-making.
  • Designs, develops and manages databases, spreadsheets and other data tools; understands, documents, and ensures the quality of high-value humanitarian data for accuracy, consistency and comparability; consolidates operational information on a regular schedule to support analysis.
  • Supports the National Government in policies, strategies and programs design.
  • Reinforces the capacity of 6 Sub-offices and organizes training of trainers in Zero hunger Leadership.
  • Gestion du temps de manière efficace afin d'accomplir toutes les tâches dans les délais impartis.

Programme and Policy officer / TDY- CPM WFP CO

United Nations World Food Programme (WFP)
Niamey
02.2024 - 06.2024
  • Support to Programme Support Unit for CP Management at Country Office level.
  • Train CP et Government Partners
  • Organize capacity Strengthening in collaboration with colleague from Niger CO.
  • Built strategy of CP Selection process.
  • Support colleague in launching Call for proposals and process.
  • Support Partners in Budget preparation and payment process
  • Participation on Country Management Team Meeting
  • Any other task recommended by the Supervisor and Program Management and Supervisor.

Country Director and Country Representative

Entraide Protestante Suisse ’EPER Suisse’ /’HEKS’
Goma, DR Congo
01.2010 - 04.2014
  • Represented EPER-HEKS at Government, public and other local and international organizations' levels.
  • Maintained good relationships with government bodies, other non-governmental organizations and the partners actively involved in the development and cooperation, including the partner organizations of EPER -HEKS.
  • Ensured a smooth exchange of information with local and foreign media.
  • Drafted and implemented national programs (budget included) and oversaw project's evaluation and monitoring phases in coordination with the program manager in Switzerland.
  • Identified potential partner organizations in collaboration with the program manager in Switzerland.
  • Analyzed project proposals submitted by local partner organizations, prepared draft contract to the attention of the program manager.
  • Assisted partner organizations to achieve the objectives defined in the project and sustain their own development.
  • Organized trips and provided consultations to foreign guests who visit the programs.
  • Encouraged the exchange of experiences and networking among partner organizations, grassroots organizations, and other groups; Held regular meetings between the partners in collaboration with the Programme Officer.
  • In collaboration with the program manager and commissioners, ensured humanitarian aid and provided the necessary tools for early warning, alert, allocation of funds and the implementation of emergency measures.
  • Ensured emergency project planning, supervision and reporting in line with the standards for emergency assistance.
  • Constantly informed the program manager of the current economic, societal, political and environmental situation in the country.
  • Provided articles, graphics hardware and other useful information about the project in the country; Attended HEKS Switzerland if necessary (for advertising and fundraising purposes).
  • Organized the supervision and administrative management of the office (monitoring and supervision, travel arrangements, provision of equipment, renewals of contract, training, etc.).
  • Ensured a smooth collaboration and cooperation within the team, organized replacements, oversaw all absences and days off, etc.
  • Recruited new employees and carried out the necessary negotiations.
  • Conducted a comprehensive installation program for new employees.
  • Together with the program manager formulated the 'Rules of material and financial responsibility' and the 'Staff' of EPER-HEKS office.
  • Identified suitable premises for office and carried out the relevant negotiations to ensure proper lease.
  • Developed and managed all financial aspects, including the budget of EPER –HEKS office.
  • Implemented and oversaw the budget for the national program, Communicated the differences in budget and fiscal weaknesses with the program.
  • Ensured that all partner organizations provide annual budgets and work programs in time for budgeting.
  • Checked the accounts for projects funded to EPER -HEKS partners.
  • Prepared the cash flow, conducted annual audits of HEKS office and submitted the report to the PM.
  • Followed the recommendations of the auditors and kept organized records, documenting all banking transactions and monitoring asset transfers HEKS made ​​by the bank.
  • Supervised legal obligations to pay taxes, taxation of the organization, social protection, etc. resulting from the employees' contract of employment.
  • Shared knowledge and experience within the organization.
  • Ensured new employees or partners adhered to the values ​​of EPER-HEKS while creating an atmosphere of dialogue and encouraging questions and critical discussions.

Administrative Officer

United Nations Environment Programme (UNEP)
04.2009 - 11.2009
  • Planned the activities of the office (assets, staffing, etc.) and participated in emergency planning requiring field visits.
  • Assisted the national coordinator in disaster analysis preparedness and implemented the DRC strategic plan on post-conflict.
  • Strengthened partners abilities in project cycle management and developed relevant partner good practices.
  • Conducted environment assessment.
  • Prepared files and issued invoices for partners and customers.

Programme Management Expert -Environmental Project

United Nations Organisation for Project Services (UNOPS)
kinshasa
06.2008 - 11.2008
  • Responsible for Budget Monitoring; Designed the Evaluation and Monitoring plan and the Annual Work Plan.
  • Organised meetings with donor organisations such as the Swiss Development and Cooperation Agency and other UN agencies.
  • Ensured reporting and provided Capacity Building in Environmental Management Projects.
  • Manage the Budget of different grant and donors

Programme Clerk and Programme Officer in Charge

World Food Programme (WFP)
01.2005 - 11.2006
  • In charge of Monitoring, Evaluation, Capacity Building and Project Cycle Management.
  • Coordinated the work plan of local partners (Caritas Uvira, Solidarité des femmes pour le Development SOFED, Solidarité des Femmes pour le Bien être Familial and International NGO such as Action Against Hunger, Norwegian Refugee Council, etc.) and enhanced their capacity to implement the project.
  • Prepared situation reports and to informed the supervisor about children’s current situation.
  • Represented the organisation at various meetings and events.

Child Protection Project Manager

Save The Children UK
03.2004 - 12.2004
  • Advised and assisted partner organizations to achieve the objectives defined in the project and sustain their own development.
  • Provided consultations and conducted assessment missions for specific child protection projects.
  • Organized trips for foreign guests who visit the programs.
  • Encouraged the exchange of experiences and networking among partner organizations, grassroots organizations, and other groups, held regular meetings between the partners in collaboration with the Programme Officer.

Coordinator

FAMS Local NGO
Uvira
08.1998 - 11.2002
  • Ensured the daily management of the organization, established a work plan of activities and an action plan to be validated by the members of the Board of Directors.
  • Raised awareness among members, contacted third parties and mobilized partnerships inside& outside the country.
  • Presented periodic reports to board members and donors and participated in board meetings.
  • Gestion des activités opérationnelles pour assurer une efficacité maximale.
  • Collaboration étroite avec les équipes interfonctionnelles pour atteindre les objectifs organisationnels.
  • Présentation des règles et des procédures à respecter, contrôle de leur mise en application.

Formation

Master - Humanitarian Action

Université de Geneve/ University of Geneva
Geneve / Suisse _ Geneva University Switzerland
09.2006 - 07.2007

Bachelor - Political and Administrative Sciences

University of Lubumbashi
09.1984 - 09.1991

Diplome - Pedagogy and Didactics

Agregation for Education
Lubumbashi
09.1988 - 07.1991

Compétences

  • Monitoring compliance with procedures
  • Team motivation
  • Professional social networks
  • Empathy and active listening
  • Rigor in work
  • Capacity building
  • Expert in regulatory text design
  • Project management specialist
  • Monitoring and evaluation specialist
  • Organizational risk analyst
  • Ability to mobilize funds and discuss with donors
  • Trainer of trainers
  • Analyst and researcher/Talent identifier

Informations complémentaires

Gender Sensitive Actor

Mentor for the interest of young colleagues

  • Meember of Lions Club International
  • Member of Free Methodist world organisation
  • Member of FAMS (Fédération des action et Mutuelle de Santé pour le Développement)
  • Member of Wellbeing Family organization

Langues

French
Langue maternelle
Anglais
Courant
Swahili
Expérimenté (C2)

Projets réalisés

    · Relevant academic background - Bachelor in Social, Administrative and Political Sciences, Post Graduate Diploma in Education and Master in Humanitarian Action;

    · Over 30 years of overall experience in education, child protection, emergency relief, food resilience, environment and project management;

    · More than 15 years of expertise in humanitarian and development sectors with Save The Children, United Nations World Food Programme, United Nations Organisation for Project Services, EPER Suisse /HEKS, etc.;

    · Vast experience in the administration and management of projects, programs and offices;

    · Very good knowledge of the entire project cycle management (design, formulation, implementation, evaluation);

    · Skilled in implementing and overseeing the budget of various programs and offices, in preparing cash flows and monitoring the expenses;

    · Demonstrated experience in providing training and capacity building to staff and partners on project management, emergency response, information management tools, etc.,;

    · Proven ability to develop and maintain partnerships good relationships with a wide range of stakeholders – international organizations, NGOs, civil societies, beneficiaries, Government, etc.;

    · As a Civil Society actor, initiated the creation of local organizations such as FAMS (Federation des actions et Mutuelles de Santé Pour le Développement) and APSDR (Alliance pour le Protection, la Santé et le Développement Rural) ;

    · Member of The Church of God in DRC with expertise in accompanying the Church as a part of a CSO;

    · Excellent leadership, communication and negotiation skills; Easily adaptable to new environments (I have traveled to several countries such as USA, Belgium, France, Germany and Switzerland, South Africa, Zimbabwe, Cameroun, Burundi and Tanzania);

    · Excellent IT skills -Word, Excel, outlook, PowerPoint, Skype; Fluent in French and English.

    Academic experience :

    Université Libre des Pays des Grands Lacs/Campus de Goma September2010 - June 2011

    Chef des travaux

    Chargé des cours de management et Conception, Suivi et Evaluation des projets.

    Education Ministry, Baraka High School Institute of trade Technics DR Congo Sept 1992- June 1994

    Professor of Sociology, Psycho Pedagogy and Economy of Development

    Professor of Enterprises Management

    Education Ministry, Nundu Secondary School DR Congo Sept 1983- June 1984

    Professor of elementary English course, Psychology and Sociology

    EDUCATION

    Master in Humanitarian Action 2006 -2007

    University of Geneva in Switzerland

    Post Graduated in Education 1988-1990

    University of Lubumbashi in DR Congo

    Licence in Social, Administrative and Political Sciences 1985-1990

    University of Lubumbashi in DR Congo

    Degree in Pedagogy 1977-1983

    Mushimbakye Institute in DR Congo

    CERTIFICATIONS & TRAINING (relevant for this role)

    · Advocacy and Fund-Raising in Aids, World Food programme April 2006;

    · School Feeding Training, World Food Programme , May 2006

    · Security Awareness TrainingWorld Food Programme, June 2006;

    · Participative Approach in Protracted Emergency, University of Geneva October 2006;

    · Ware House Management WFP, September 2005;

    · Security On The Field In Humanitarian Issues, United Nations Department of Safety and Security January 2005;

    · Child And Women Protection Approach, International rescue Committee «IRC» ,August 2004;

    · Gender-Based Violence Project Approach Training, International Rescue Committee Octobre 2003 – Avril 2004;

    · Sphere Project, Humanitarian Charter and Minimum Standards in Humanitarian Response

    Organised by Canadian Bank of Graines and Civil Society Organisation, August 2001;

    REFERENCE

    · Paulin Gabo, Emergency Coordinator WHO Kasai Central/DRC: Tel: +243850747057; Email: paulinseth@yahoo.fr

    · Sadiki Byombuka, Représentant Tearfund UK en RDC: Tel: +24399773205, sadikibyo@yahoo.fr

    · Henriette EA, Superviseur, VIFEDE, tel : +243998090500, henrietvifed@gmail.com

    I certify that all information stated in this resume is true and complete to the best of my knowledge. I authorise any potential employer to verify the information provided in this resume.

    Last revised:

Université Libre des Pays des Grands Lacs/Campus de Goma September2010 - June 2011

Teacher and Mentor Teacher of Planning and Management of the Health System courses in the DRC, and Supervisor of trainees for preparation for professional life

Chronologie

Programme and Policy officer / TDY- CPM WFP CO

United Nations World Food Programme (WFP)
02.2024 - 06.2024

Programme and Policy officer / Cooperating Partners Management Focal point

United Nations World Food Programme (WFP)
11.2014 - En cours

Country Director and Country Representative

Entraide Protestante Suisse ’EPER Suisse’ /’HEKS’
01.2010 - 04.2014

Administrative Officer

United Nations Environment Programme (UNEP)
04.2009 - 11.2009

Programme Management Expert -Environmental Project

United Nations Organisation for Project Services (UNOPS)
06.2008 - 11.2008

Master - Humanitarian Action

Université de Geneve/ University of Geneva
09.2006 - 07.2007

Programme Clerk and Programme Officer in Charge

World Food Programme (WFP)
01.2005 - 11.2006

Child Protection Project Manager

Save The Children UK
03.2004 - 12.2004

Coordinator

FAMS Local NGO
08.1998 - 11.2002

Diplome - Pedagogy and Didactics

Agregation for Education
09.1988 - 07.1991

Bachelor - Political and Administrative Sciences

University of Lubumbashi
09.1984 - 09.1991
CLEOPHAS BASALUCIProgramme and Policy Officer / Partnership Officer