Oumou Hawa DIALLO
Goma
Summary
Reliable Finance and budget with more than 10 years of experience in budgeting, strategic planning and accounting. Sound background creating feasible budgets, conducting comprehensive analyses and maintaining database of monetary information. Proficient in EPR such as Ms Office Power Bi Data Visualization . Strong leadership skills with unique talent for resolving conflicts among colleagues.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Budget Assistant
International UN Volunteer
09.2023 - Current
- Assist the Aviation Section’s Acquisition Plan and initiate the relevant requisitioning process in accordance with the approved budget
- Reviewed operating budgets periodically to analyze trends affecting budget needs.
- Optimized budget tracking systems, increasing overall efficiency in monitoring expenditures against forecasts.
- Review and validate the shopping carts request form sent by Chief Air Regions / Aviation Management, to ensure compliance with the Acquisition.
- Actively participated in regular meetings with stakeholders, presenting relevant financial information and addressing any questions or concerns related to their respective budgets.
- In accordance with the UN Financial and Procurement Rules and Regulations, create shopping carts in the UMOJA System.
- Liaise with and provide an interface to Procurement for ensuring the timely completion of shopping carts, Statement of Requirements (SORs).
- Assist on the Technical Evaluations (TEs), purchase orders, contract extensions, vendor performance reports and contract Not-To-Exceed (NTEs) amounts
- Provide weekly reports on the status of the Acquisition Plan with regard to the shopping carts, purchase orders, and aviation service contracts and monthly progress reports.
- Address inquiries from staff members across all departments.
- Maintain records of financial transactions against the Air Transportation Budget Field Object Account Codes (Equipment, Services, Landing and Ground Handling, and Aircrew Subsistence Allowance)
- Prepared comprehensive monthly variance analyses between actual performance results and established budgets or forecasts, highlighting areas requiring attention or adjustments.
- Ensure that the invoices payment process is in accordance with the Procurement and Financial Regulations and Rules
- Initiate requests for the creation of Fund Commitments and Earmarked Funds for services not covered under contractual agreements
- Monitor the status of fund commitments throughout the fiscal year and liaise with the Chief of Air Regions and Aviation Management regarding any deviations from the established financial plan. This includes, but is not limited to, providing administrative support for all four sections within Aviation.
- Supervise national staffs or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside, I dedicate time for capacity development through coaching, mentoring, and formal and on-the-job training.
Budget Assistant
Aviation (MINUSMA)
12.2014 - 08.2023
- Assisted in the preparation and monitoring of the performance control of the Aviation budget (over 165 million USD) and cost estimates, implementation, and monitoring of the Aviation Section's allocated funds for the provision of aviation specialized equipment and services.
- Monitored aviation budget and carried out forecasting for new and ongoing projects according to established procedures and requirements.
- Assist with the preparation and review of cost estimates for Landing and ground handling, Aircrew accommodation, and meals service accounts as required by the Mission Procurement Section and in coordination with the Chief Air Region.
- Ensure the preparation of reports on the execution of budgets and generate regular reports on the status of the Air Transportation allotment to be presented to the director of the mission support (DMS)
- Charged of the payment services related to ADM (Airports du Mali) ID, access badges, and driving permit license) for the contingent (troop-contributing country) TTCs and aviation staffs.
- I verified monthly aircraft attendance records by preparing the aircraft utilization with the percentage and adequate comments on the variances.
- Contributed to the successful completion of audits by providing essential documentations and responses as requested by auditors.
- Monitored the civilian long-term aircraft charter agreements and military letters of assistance (LOA) to ensure that the termination and the extension are recorded in the System UMOJA for better planning and projection of expenditure.
- Monitored aviation section performance as required by the terms and conditions of the award, to be submitted to UNHQ.
- Assisted in the preparation of the budget of the PDVs (Pre-deployment visits) and travel budget outside mission, (conference meetings, training purposes….) liaised with the office of finance and budget on the expenditure of travel and training budget for Aviation section.
- I was charged to verify vendor invoices for the provision of aviation services and ensuring compliance with the relevant purchase orders and established contracts.
- Monitored spending trends and provided recommendations for potential savings opportunities within departmental budgets and draft explanations.
- Assisted with year-end closeout activities, enabling a smooth transition to the next fiscal year''s budgeting process.
- Maintained an organized filing system for efficient retrieval of budget documents and records.
- Assist in procurement planning functions by reviewing strategic objective agreements, results frameworks, by participating in the LCC (Local contract committee review)
- Assist in the evaluation of acquisition of goods and services over 1 million USD to be handled by HCC (Headquarters committee on contracts)
- Analyzes expenditures and advice of allotments to report regularly to budget holders on the status of their funds.
- Collaborated with cross-functional teams on special projects involving cost management and resource allocation strategies.
Receiving and inspection Assistant(R&I)
MINUSMA
08.2013 - 11.2014
- Ensure that items received are under terms and conditions specified in the Relevant Purchase Order (PO), Letter of Assistance (LOA), or Contract
- Actively participate in the R&I procedures throughout the entire mission area for the delivery of rations and other assets as required
- Process R & I report on both ERP system
- Submit R & I report to Procurement, Self-Accounting Unit (SAU), Property Control Unit (PCIU), as well as UN headquarters, including Discrepancy Report (DR) if any
- Ensure that items received are under terms and conditions specified in the Relevant Purchase Order (PO), Letter of Assistance (LOA) or Contract
- Submit R & I report to Procurement, Self-Accounting Unit (SAU), and Property Control and inventory Unit (PCIU), as well as UN headquarters, including Discrepancy Report, complete all data entry of non-expendable assets and attractive items into ERP system
- Monitor the accuracy and comprehensiveness of all items reflected in UMOJA
- Barcode all assets in accordance with Master Data Catalogue
- Ensure close coordination with Self Accounting Units, PCIU, and Procurement Section Regarding new deliveries, storage, technical inspections, and physical checks
- Submit a weekly report to the Chief R & I Unit and upload the report in the section repository.
Sales Manager and Administrative Assistant
Comafrique Technologies (Ivory coast)
07.2011 - 08.2013
- Provide administrative assistant for the office, oversee the examination and reviews vouchers for legality of transactions and validity of fiscal data
- In addition, prepare and submit monthly accounts receivable invoices to employees and proceed with the bank reconciliation and monitoring the general ledger.
Consultant
UNAIDS/ONUSIDA
06.2010 - 06.2011
- Give support the UNAIDS/ONUSIDA technical assistance support in the management and development missions in reply to the proposal of the 10th call for application HIV AIDS global fund
- Setting up a monitoring table of the consultants' missions (Mission - place - Resources allocated - start dates and end of the mission)
- In charge of the travel and related logistic support including flight reservations, hotel bookings, pick up to the airport
- Provide monthly payslips to consultants and payment of invoices for all related charges and services provided during the missions
- Analysis of exchange rate gaps
- Setting up procedures for mobilizing consultants; monitoring the evolution of the mission
- Preparation of budgets, expense reports and consultant contracts
- Evaluation of Cvs
- Out Comes of the mission: The budget of the operational plan 2010-2012 were prepared, and a revised and updated Manual procedures submitted for approval
- A Financial Analysis and a summary table of the missions Round 9 were prepared and submitted to the country representative.
Accountant
Rio Tinto Simfer SA (SIMANDOU project Guinea-Conakry)
04.2009 - 09.2009
- Handled day-to-day accounting processes to drive financial accuracy.
- Receive the foreign invoices - proceed with the Verification of the Invoices amounts in accordance with the purchase orders
- Used advanced software to prepare documents, reports, and presentations.
- Managed Invoices process in the ERP system Dynamics and proceed to request for payments in HSBC.
- Monitor the Fuel Stock management - Control and monitor the petty cash for supplies
- Prepare a follow-up of fuel consumption table in excel.
- Provided monitoring table in a monthly basis for the foreign invoices recorded in the system.
- Collaborated with external auditors during the annual audit process to provide necessary documentation and address any concerns or findings promptly.
Responsible after-sales service and Assistant to the billing and collection service
Orange Guinea
09.2007 - 03.2009
- Deal with customers’ claims – prepare the activity reports - covering the customers’ debts - prepare control panels of the division Roaming
- In charge of the organization of Training & Seminars (workshops) for capacity building.
Costumer Care Services Assistant
MTN- Guinee
04.2007 - 09.2007
- charged of the Client orientation, claims and after-sale claims.
- Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
- Worked closely with management to provide effective assistance for specific aspects of business operations.
- Boosted customer satisfaction by promptly addressing inquiries and resolving issues professionally.
- Assisted managers in decision-making processes based on thorough research and analysis of available data.
Education
MBA - Audit And Finance
Sup Managment
Mali Bamako07.2024
Master of Science - Finance And Business Administration
Mundiapolis
Morroco ,Agadir07.2006
Bachelor of Science - Business Administration
Mundiapolis
Morrocco, Agadir01.2002
Skills
- ICDL (International Computer Driving License), Advanced Excel certification,
- MS office proficiency
- Financial reports
- Strategic Management, data Analysis(Power BI data visualization)
- Contract and risk management
- Travel management, Sales Management
- Budget Management
- Financial and administrative Logistics Support
- Consulting,
- Knowledge on fraud examination
- Microsoft Excel proficiency
- Budget Planning
Certification
- 12/2015, Training in risqué Management (operation and project contracting)
- 02/2016, Training in Capacity building on scope of work development
- 11/2017, International Computer Driving License (ICDL)
- 12/2028, Acquisition Planning, acquisition process- statement of Work -technical evaluation and contract administration
- 10/2023, Certified Fraud examiner (CFE): essential training
- 11/2023, Training Certification in Fraud Examiner focalized on the Account Statement
- 01/2014, United Nation UMOJA Training (Overview, Logistic, Accrual basic, Property plant and equipment’s. Accounting for employees Benefits accounting for lease, provision contingent liabilities and contingent Asset)
- 01/2015, Training in-house on IATA Dangerous Goods, IATA basic Safety, IATA Internal Auditor, IATA Flight operations management
Languages
French
English
French
English
Ability
Excellent ability to plan organize and execute effectively and efficiently communicate and take initiatives - Teamwork - Excellent adaptability, creativity, and ability to maintain a good working environment, capable to work under pressure in a multicultural environment.
Personal Information
Driving License: type B
References
- Bakayoko Siaka, Chief Logistics Worl health program DRC -Goma, 0771292952/+22375961219, isbakbak@gmail.com
- Hala Rayya, Officer in charge of budget Aviation MINUSMA, +9613604817, rayya@un.org
- N’Diaye M’ballou Fatoumata, Deputy Finance at RIO Tinto Guinee, +224 611 55 20 20, sayondiaye@hotmail.com
Training
- 07/2010, WHO's Training Workshop on the calculating tool of the drug quantities and unit costs of ARVs antiretroviral (Ouagadougou -Burkina Faso)
- 2007, In-house training on sales techniques and customers’ loyalty at Orange (France Telecom)
- 2007, Training in-house on the values and foundations of a brand (France Telecom)
- 06/2006, Seminar Guinee -Conakry on International Trade and Incoterms. Seminar on the Banking Techniques on and methods of payment (CREDOC)
- 03/2016, Workshop on capacity building, the scope of work development, Technical and contract Administration
- 04/2016, Workshop on Risk management, projects, and contracts
Timeline
Budget Assistant
International UN Volunteer
09.2023 - Current
Budget Assistant
Aviation (MINUSMA)
12.2014 - 08.2023
Receiving and inspection Assistant(R&I)
MINUSMA
08.2013 - 11.2014
Sales Manager and Administrative Assistant
Comafrique Technologies (Ivory coast)
07.2011 - 08.2013
Consultant
UNAIDS/ONUSIDA
06.2010 - 06.2011
Accountant
Rio Tinto Simfer SA (SIMANDOU project Guinea-Conakry)
04.2009 - 09.2009
Responsible after-sales service and Assistant to the billing and collection service
Orange Guinea
09.2007 - 03.2009
Costumer Care Services Assistant
MTN- Guinee
04.2007 - 09.2007
MBA - Audit And Finance
Sup Managment
Master of Science - Finance And Business Administration
Mundiapolis
Bachelor of Science - Business Administration
Mundiapolis
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