Paulin CIMPAKA
Kinshasa,DRC
Summary
Experienced professional with a strong background in subaward management, budget oversight, and project financial management within international NGOs. Demonstrates expertise in procurement procedures, vendor management, and inventory control, alongside proficiency in accounting software such as GFAS, QuickBooks, Delta, and DPA Kisflow. Skilled in drafting and implementing financial and human resources procedure manuals, setting up new offices, and integrating technology to enhance operational efficiency. Adept at workforce training and mentoring with a proven ability to manage materials requirement planning effectively. Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and other essential tools to support organisational goals.
Confident Operations Director experienced in leading high-performing teams to achieve key objectives. Keen problem-solver and logical thinker for reliable issues identification and solution planning. Communicates well with diverse staff teams to engage, enthuse and motivate to success.
Ambitious Operations Director with extensive experience in senior management roles. Accountable for strategic planning and objective delivery to uplift operational capabilities, achieving key business growth goals. Practical and pragmatic for hands-on team support.
Overview
20
20
years of professional experience
2022
2022
years of post-secondary education
1
1
Certification
Work history
Finance and Operations Director for Epic & USAID Kitumaini Projects
Family Health International, Projet EPIC and Kitumaini
Lubumbashi
2022.11 - 2026.04
- For the past three years, I have helped the Epic project expanding staffing from 22 to 77 staff; expand activities into more than 14 health zones by organizing the contracting of nine local NGOs and 22 in-kind grant agreements with each health zone in this project. I have helped the project organize its annual budgets and no-cost extensions on various scopes (MPOX, Lox, HIV, global health security, GFTA2), set annual procurement plans for each scope. I also helped close grant contracts and open several secondary project offices.
- For the Kitumaini Project, I supported the Business Development team on the Poposal budget and helped launch this project by providing it with finance and operations staffing, Procurement Plan, a budget monitoring plan, and an internal reporting plan to FHI360 and the donor.
- In addition, I support the platform team with monthly closings, transaction cleaning, advance reconciliations, audit reception and audit findings closing.
- Coordinate closely with COP to lead financial and contractual aspects of the project.
- Develop, analyze, and monitor program budgets, monitor and track obligations and expenditures against budgets.
- Provide leadership to finance and operations aspects of the project, including general administrative processes, financial management, sub award management, accounting, and logistics.
- Support the chief of party by growing the team and support all recruitment, staff onboarding and all other HR related
- Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub award and operations aspects of project.
- Ensure compliance of financial and operations systems with FHI 360 policies and procedures, USAID rules and regulation, award requirements, and Government of the DRC laws.
- Develop, analyze, and monitor program budgets, monitor and track obligations and expenditures against budgets.
- Prepare and submit annual, quarterly and any ad hoc financial and accrual reports to USAID.
- Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by USAID.
- Supervise other project-based administrative, finance, procurement, administrative and contract & grants staff.
- Review and revise documents related to the EPIC project's financial closing before submitting them to the platform team.
- Review all EPIC purchasing files, reports and inventories;
- Supervise and conduct financial and organizational assessments of sub-recipients prior to funding.
- Oversee the monitoring and review of sub-grantee financial reports to ensure compliance with sub-grantee budgets and FHI 360 policies.
- Organize and facilitate kick-off meetings with grantees to review regulations, grant agreement requirements for protection, reporting, procurement (if applicable), monitoring and payment requests, in coordination with the technical team.
- Set up a good management system for monitoring and liquidating advances from staff, missions, workshops, partners and consultants.
- Supervise all project logistics
- Supervise the project procurement team
- Ensure that all procurement files over 10,000 are submitted to the DOA at the regional office meeting for approval.
Country Finance & Administration Manager(Multiple projects)
Engenderhealth
Kinshasa
2015.11 - 2021.10
- Accomplishment: As country Finance and Administration Manager, I had the merit of setting up procurement procedures for goods, services, and consultants, stabilizing the setting up of the country office and providing Engenderhealth with pre-qualified suppliers. Thanks to collaboration with the Grand and Contract unit at the HQ based in Washington, I helped the program to hire local and international consultants.
- I collaborated with the regional office to set up the regional strategic plan as well as that of the DRC, I worked on the launches as well as the closings of several projects.
- In addition, as Human Resources focal point at country level, I collaborated with International Human Resources for all matters related to the recruitment of DRC and Burundi staff during the opening of the offices. I was focal point for staff training on HR procedures, safeguarding, harassment and integrity.
- I set up the financial system; the internal control system as well as the implementation of measures to apply internal financial and administrative procedures for this NGO in the Congo. In my role as financial and administrative manager of implementing partner organizations, I assisted the office in the search for new partnerships as well as in contacts with donors, I also worked on building the capacities of partner organizations, as well as organizing regular spot-checks to follow up on recommendations made and those of audits.
- Generally, I was responsible for all financial reports due to Engenderhealth headquarters in Washington DC. I was the direct respondent of the Compliance Grant and Contract department regarding the implementation of internal procedures and rules, those of the donors and those of the Congolese government; I was also the person responsible for receiving internal and external audits and I was responsible for implementing the plan to apply the recommendations of internal and external audits, then reporting all progress to the Country Representative, the Audit department and the Compliance unit at headquarters. I was responsible for budget management for all the organization's projects in the DRC, for which the main donors were USAID and the Bill & Melinda Gate Foundation.
Financial Analyst (Finance Operations Manager) for the Field Office
MSH (Management Sciences for Health)
Kamina
2012.10 - 2015.11
- Accomplishment: In this role, I acted as Finance Operation Manager for the field office, which was implementing 4 projects. My greatest achievement at MSH was to have helped the KAMINA office make up for a delay in the implementation of the major USAID-funded IHP project, which was threatening to close the office, by revitalizing the correct application of financial and procurement procedures. I was also responsible for all financial reporting. I was in charge of receiving audits and supporting them until I received their reports, on the basis of which I drew up an action plan to follow up the audit recommendations.
- I was the focal point for the recruitment and monitoring of local non-governmental organizations for the implementation of the Results-Based Financing approach, I was also responsible for setting up procedures for the procurement of goods and services as well as logistics, and finally I was in charge of human resources issues concerning the field office.
Accountant
Projet GAVI/FONDS MONDIAL
KABINDA
2012.03 - 2012.09
- Traitement accounting documents recording and filing of accounting documents
- Analyse and prepare various internal and accounting documents such payment voucher, journal voucher, travel and business expenses report, monthly book closing …
- Prepare monthly cash request
Western Operator
Banque Congolaise KABUYA MWAMBA
Mbuji-Mayi
2008.05 - 2011.12
- Ensure day-to-day management of the branch
- Implement customer management policy
- Manage the banking software used by the bank
Sales Representatives
Regideso NGOIE KIBAMBE Paulin
Mbuji-Mayi
2005.11 - 2008.01
- As a sales representative: work to support the sales department
Education
UNDP
MBA - undefined
BEULAH HEIGHTS UNIVERSITY
USABachelor's degree - Business Administration with a focus on business management
Université Protestante au Congo de Kinshasa (UPC)
Graduate Diploma - Business Administration and Economics
Université Protestante au Congo de Kinshasa (UPC)
State Diploma - Science option Math-Physics
Institut Mpokolo
Skills
- Subaward Management
- Connaissance des HR Management
- Seignor management Team member
- Budget Management
- Knowledge of Project Financial Management with international NGOs
- Knowledge of Procurement Procedures
- Experience in setting up new offices
- Experience in drafting and implementing Financial and Human Resources procedure manuals
- Knowledge of: Microsoft Word, Excel, PowerPoint ; Outlook,
- Accounting software: GFAS, Quick book, delta, GFAS, DPA Kisflow
- Technology integration expertise
- Workforce training and mentoring
- Vendor management capability
- Inventory control proficiency
- Materials requirement planning
Languages spoken
French: Reading 1, Speaking 1, Writing 1
English: Reading 2, Speaking 2, Writing 2
Lingala: Reading 2, Speaking 1, Writing 1
Swahili: Reading 2, Speaking 2, Writing 3
Tshiluba: Reading 1, Speaking 1, Writing 1
References
- Macka, Barry, Coordinateur Administratif et Financier du ProQEB/Enfants du Monde au Tchad, mackabarry2017@yahoo.com, +235 62 38 43 32
- Joyce, Kakesa, Country Director FHI360 DRC, JKakesa@fhi360.org, +243975769335
- Pablo, Mabanza, Chief of Party/ KITUMAINI, PMabanza@fhi360.org, +243815164054
Autres Formations Importantes
- Kinshasa 2018, USAID Mission, USAID Administrative and Financial Procedures Training
- Kinshasa 2018, USAID MISSION, USAID Finances Training
- MBUJI-MAYI 2012, DPS CAG AND PAPNDS, Financial audit training
Certification
USAID Administrative and Financial Procedures Training, Kinshasa 2018
USAID Finances Training, Kinshasa 2018
Financial audit training, Mbuji mayi 2012
Timeline
Finance and Operations Director for Epic & USAID Kitumaini Projects
Family Health International, Projet EPIC and Kitumaini
2022.11 - 2026.04
Country Finance & Administration Manager(Multiple projects)
Engenderhealth
2015.11 - 2021.10
Financial Analyst (Finance Operations Manager) for the Field Office
MSH (Management Sciences for Health)
2012.10 - 2015.11
Accountant
Projet GAVI/FONDS MONDIAL
2012.03 - 2012.09
Western Operator
Banque Congolaise KABUYA MWAMBA
2008.05 - 2011.12
Sales Representatives
Regideso NGOIE KIBAMBE Paulin
2005.11 - 2008.01
MBA - undefined
BEULAH HEIGHTS UNIVERSITY
Bachelor's degree - Business Administration with a focus on business management
Université Protestante au Congo de Kinshasa (UPC)
Graduate Diploma - Business Administration and Economics
Université Protestante au Congo de Kinshasa (UPC)
State Diploma - Science option Math-Physics
Institut Mpokolo
UNDP