Serge KAMBERE SIVAMUENDA

• As a Procurement Associate, I report to Procurement Specialist with responsibility for the Supply management. The role of this post is to provide procurement support services to the Unops DRC Multi- contry office all program sections and zonal offices respectively. And my main responsibilities and deliverables are :
• Timely review of the received purchase requisition on SAP (One Unops): Activities:
  1. Upon receipt of purchase requisitions (PR) the document to be reviewed.
  2. Reduced TOR to be reviewed for the required services deliverables and specifications, delivery time, budget availability and if it is within the procurement plan.
  3. Delivery time to be checked, and if we have an LTA for the requested service or to select the modality of solicitation document RFP/ITB/RFQ.
• Preparation of Solicitation document and evaluation of bids on SAP (eSourcing):
  1. After receiving authorized PR or approved TOR for services, check if LTA or other modalities of procurements are available and if not to prepare solicitation documents, i.e. ITB, RFP and RFQ depending on the nature of requirements.
  2. solicitation documents to be reviewed, released and signed by authorized officers
  3. Advertisement of ITB/ RFP or RFQ on In-tend/UNGM and Bizcongo websites.
  4. Pre-bid meetings to be organized and conducted based on requirement of the service or work
  5. Bid opening to be conducted and the bid opening committee to be assisted.
  6. After opening, the bids to be evaluated by a committee or the tabulation/combined technical and financial evaluation to be prepared.
  7. Conducting performance evaluation of the suppliers.
  8. If the amount of procurement exceeds CPC ceiling or LTA is required, to prepare CPC submission with all required supporting document.
• Sourcing, Developing and Updating of Procurement Suppliers rooster & short listing of potential Suppliers for specific purchases.
• Coordinated timely delivery of goods and services by closely monitoring order statuses and addressing any delays or discrepancies as needed.
• Ensure all completed procurement documents are achieved efficiently and effectively.
• Achieved cost savings by negotiating contracts with suppliers and streamlining procurement processes.
• Evaluated supplier invoices for accuracy, working closely with accounts payable team members to ensure prompt payment processing.
• Provided training and guidance to junior team members, sharing expert knowledge of procurement processes and strategies.
• Supported continuous improvement initiatives by identifying areas for potential cost reductions and process improvements within the procurement department.

• Advice and provide expert services in the field of "supply chain" end to end.
• Provide technical support in the areas of procurement, logistics, International and National transportation, storage and customs clearance, ect
• Support the teams in various processes in particular, prequalification of suppliers, long term agreement, development of procurement strategy, place, execution and monitoring of the procurement plan.
• Supported the establishment of procurement and logistics policies.
• Established inventory targets, stock level, and risk mitigation targets and managed flexibility strategy to optimize inventory.

• Responsible for managing end-to-end procurement process covering the following areas : procurement planning, catégory management, procurement analytics, purchasing & expediting
• Provided oversight to the Procurement and Logistics team in the DRC IMA WORLD HEALTH Program by ensuring implementation of operational strategies focusing on achieving full compliance of procurement activities according to rules, regulations, and policies.
• Served as the Head of Procurement Unit, working closely with four (4) National Staff to ensure goods, services and works were procured most cost-effectively, embraced strategic sourcing, and provided technical advice to Client Units/Area Offices on Procurement related issues.
• Conducted the first-level review of all documents (Request for Proposals, Invitation to Bid, Request for Quotations, and Long-Term Agreements amongst others), prepared by the Procurement team before submitting to the Operations Director of the signature.
• Participated in preparing annual procurement plans, analysis and roll out for the office, programs and projects to ensure implementation as scheduled and maximize efficient and effective service delivery.
• Conducted Procurement training to Client Units and Area Office staff on the IMA’s Procurement Procedures and roles of Client units in the procurement Process to improve their understanding and contribution towards having goods and services delivered within the shortest time possible..
• Developed and updated supplier rosters and implemented supplier selection and evaluation.
• Acted as the focal point for the Procurement and Contracts committee and food procurement by initiating administrative action to update and track procurement actions.
• Conduct regular market surveys in key procurement categories to ensure that IMA is receiving best value for money
• Spearheaded change management initiatives within the procurement department, leading to improved agility and responsiveness in meeting business needs.
• Resonsible for due diligence checks (supplier references, site visits, historical data and anti-terrorism compliance) for authorized suppliers in terms of quality, delivery time and value for money

Core Contributions:

• Contributed to the overall reduction in the number of waived purchases (Purchases made on a non-competitive basis) by 20% over the years through market assessments, ensuring that we have the required suppliers in the roster.
• Facilitated the significant reduction in process lead time and increment of Long-Term Agreements from 150 in 2017 to 212 in 2020 through the Introduction of Long-Term Agreements for recurrent Purchases.
• Led a team that successfully carried out a supplier prequalification process which ensured that there were suppliers on board for all categories of goods and services required by the organization.
  Collaborated with the ICT team to develop a Purchase Requisition Tracking system that enabled Client Units to monitor their requests and get updates promptly.
  Established Long Term Agreements for recurring purchases, which lead to reduced lead time.

• Supervised all stock and asset inventories
• Monitored all commitments
• Developed the asset disposal plan to be submitted to donors based on results of the physical inventory
• Documented the transfer of project properties (rolling stock, assets and other materials) to partners and classify all related documents
• Terminate all contracts (supply contracts, lease and leasing)
• Supervised the electronic archiving of documents
• Delivered high-quality presentations to stakeholders, effectively communicating project objectives and results.

• Appointed as the Head of Procurement Unit to oversee all Procurement activities at the Country Office and Sub/Field Office level supervising ten (10) Staff based at the Country office
• Manage the entire process in the planning of procurement, ensuring effectivelly-functioning processes to avoid costly delays and lost opportunity
• Provides oversight and guidance within the Country Office on procurement of goods, services, works by ensuring that procurement process is carried out most cost-effectively while complying with PSI corporate guidelines and policies
• Overall management and implementation of ASF/PSI supply ensuring that authority and procedures are adhered to and followed, to promote and integrate their best practice at national
• Leads the team that conducts Procurement trainings to Client Units at Country Office level and Sub/Field Office staff on the PSI's Procurement Procedures and roles of Client units in the procurement process to improve their understanding and contribution towards having goods and services delivered within the shortest time possible.
• Manage and monitor all procurement activities including tendering processes, evaluation, contracting, contract management, legal considerations and payment conditions, providers, performance évaluation and risk assessment.
• Collaborates with client units in managing high-value contracts for goods, services, and construction-related works by providing professional advice and guidance on each party’s contractual obligations.
• Provides leadership, technical advice, and guidance to respective parties on their contractual obligations in procurement and managing high-value contracts for goods, services, and construction-related works..
• Built excellent rapport and working relationship with community to build trust and improve upon communication.
• Investigated incidents and crimes, collected evidence, and recorded witness statements.
• Patrolled designated areas in patrol vehicle and on foot to identify security and safety issues.
• Holds quarterly review meetings with various suppliers with Long Term Agreements (LTAs) and BPA to improve supplier performance and relationship management.
• Tracks status of procurement actions and provides ongoing feedback to project and management team on next steps,
• Implement effective internal control, proper design and functioning of a client-oriented procurement management system for projects and related reporting requirements.

Core Contributions:

• Reduced process lead time by 20% by Introducing Long-Term Agreements and BPA for recurrent Purchases.
• Improved client satisfaction through regular (bi-weekly) meetings with respective client units to give updates on the status of their request and offer any guidance/advice that may be required.

• Coordinates, organizes, and oversees all activities involved in the identification, acquisition, and distribution of the sim card, airtime, scratch card and terminals.
• Trained new employees on logistics procedures, promoting a consistent approach across the team.
• Optimized transportation strategies by analyzing route performance data and adjusting plans accordingly.
• Devised routing plans and schedules to facilitate safe and timely delivery of goods.
• Collaborated with sales and customer service teams to address client concerns and expedite orders when necessary.
• Established an effective communication system between departments involved in logistics coordination ensuring seamless information flow.
• Implemented a warehouse organization system that increased storage capacity and accessibility.
• Adapted quickly to unexpected disruptions in the supply chain, developing contingency plans to minimize negative impacts on business operations.
• Continuously monitored performance metrics, identifying areas for improvement within the logistics process.
• Reduced transportation costs by negotiating favorable contracts with carriers.
• Managed loading, unloading, movement, and sorting of supplies to keep deliveries on schedule.
• Managed inventory levels to verify availability of stock for customer orders.
• Monitored performance of logistics operations to identify areas for improvement.
• Developed and implemented strategies to reduce costs and improve quality of service.
• Coordinated shipments and tracked progress to facilitate timely delivery.
• Negotiated contracts to secure favorable rates and terms.
• Updated and maintained databases to track shipments and inventory.

• Implementation of Procurement Processes including Receipt of bids/proposals, Evaluations, Negotiations, Award of contract and contract management.
• Preparation of Purchase Orders, Contracts in & outside of ATLAS system
• Sourcing, Developing and Updating of Procurement Suppliers rooster & short listing of potential Suppliers for specific purchases
• Developed and updated supplier rosters and implemented supplier selection and evaluation.
• Organized meetings between internal stakeholders and suppliers to discuss project requirements, fostering clear communication channels that facilitated successful outcomes.
• Supported procurement team in executing bid evaluations, identifying the most cost-effective solutions while maintaining quality expectations.
• Managed contract negotiations with vendors to secure favorable terms for the company, balancing cost considerations with quality assurance requirements.
• Provided purchase information to support budget planning, expenditures and financial commitments.
• Contributed to risk management initiatives through careful vetting of suppliers before entering into contractual agreements.
• Prepared detailed purchase requisitions and documentation for approval by senior management, expediting the procurement process while maintaining transparency throughout all stages of decisionmaking.
• Maintained monthly procurement plan to support timely supply and delivery of quality supplies and equipment.
• Collected and analyzed current market information to procure inputs and supplies from variety of sources.
• Facilitated timely delivery of goods by closely monitoring orders and addressing any delays or discrepancies promptly.
• Conducted thorough market research to identify potential suppliers, leading to an expanded vendor network and more competitive quotes.
• Utilized software to order, track and invoice product shipments.
• Negotiate contracts with vendors, securing best prices and terms for materials, equipment and services.

• Redesigned warehouse layout to accommodate new equipment, maximize space utilization, and optimize processes.
• Supervised shipping and receiving, distribution and workplace safety.
• Supervised warehouse operations by managing employees during shifts.
• Oversaw daily operations and shipping and handling processes.
• Trained new team members on proper and safe use of tools and equipment.
• Developed strong team of warehouse employees with comprehensive training programs and performance evaluations.
• Oversaw warehouse staff and maintained efficiency in fast-paced environment.

• Inventoried warehouse stock on monthly, quarterly and annual basis.
• Set up displays of merchandise to market new products to customers.
• Identified slow-moving items and devised promotional strategies, resulting in increased sales and reduced overstock issues.
• Enhanced overall efficiency by training employees in proper handling techniques and warehouse best practices.
• Managed a team of warehouse staff, ensuring productivity goals were consistently met while maintaining a safe work environment.
• Implemented effective stock rotation strategies to minimize waste and maintain product freshness.
• Improved inventory accuracy by conducting regular audits and implementing efficient stock management systems.